PROPOSAL COORDINATOR

Job start: November 2018

Job location: Calgary, AB

Established in 1981, Pronghorn Controls Ltd. supplies high quality instrumentation and electrical services and products to the oil and gas, pipeline and petrochemical industries; and to a diverse and expanding array of industry clients across Western Canada. We are a rapidly expanding and industry-leading enterprise, driven by core values of safety, integrity, performance, learning and teamwork. We have a forward-looking growth strategy, and increasing opportunities for career advancement.

TITLE: Proposal Coordinator 

PRIMARY OBJECTIVES:

  • Develop and implement corporate proposal processes 
  • Develop and maintain a proposal database for backlog analytics

POSTION SPECIFIC RESPONSIBLITIES:

  • Review and distribute contract documentation, set timelines and deliverables.
  • Assist Director, Proposals & Resource Management in identifying proposal requirements.
  • Download RFP setup on GDrive and coordinate RFP communication with clients (clarifications etc.).
  • Provide interface between sales, estimating and proposal activity.
  • Support Technical Sales Manager to ensure seamless delivery of proposals.
  • Follow up to determine award status of submitted proposals.   Obtain feedback on submitted proposals.
  • Maintain Estimating Folder in G-drive with up to date proposal documents.
  • Complete new job award set-up in Project Folder in G-drive.
  • Schedule bid review meetings; actively participate and/or take minutes.
  • Contribute to proposal strategy by supporting win tactics and writing various proposal sections.
  • Ensure all proposals are delivered to clients in a high quality, professional format.
  • Develop standardized documents and document processing in accordance with Pronghorn’s QMS standards.
  • Ensure document control, create filing system and ensure most recent revisions of contract documentation.
  • Manage brochure content, working with various stakeholders to develop information.
  • Maintain inventory of corporate presentations and update as required.
  • Ensure price lists are current in Accubid.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Business diploma or degree an asset
  • 3 years of experience in the oil and gas industry
  • Strong oral communication skills and written English business writing skills
  • Intermediate to advanced Microsoft Office skills – Word, Excel, PowerPoint, MSProject, Outlook
  • Accubid skills an asset
  • Exceptional organizational skills and detail orientation
  • Requires the ability to exercise judgment, decisiveness, and creativity

 

WORK ENVIRONMENT:

  • Office environment, travel to worksites and various locations for client meetings.

BENEFITS:

  • Competitive benefits & wages
  • Group RRSP
  • Health Spending Account
  • Referral Incentive Program
  • Employee and Family Assistance Program

We appreciate all submissions; however only those candidates selected for an interview will be contacted.

We appreciate all submissions; however only those candidates selected for an interview will be contacted